Your document library

The tutorial in writing

What the video explains, step by step — to read without sound, or to go back to one precise moment.

1. Your document library Tutorial 32 — upload once, use it in every room

   You upload a handout to one room, and the following week you need it in another. Until now you had to find it on your disk and upload it again. Your library keeps it: you upload it once, and you lend it to as many rooms as you like.

2. Your library Everything you have uploaded, in one place

   Here it is. Every document you have uploaded is here, whatever room you used it in — including the ones you have not lent to anyone yet.

3. Three figures One of them explains the whole thing

   How many documents, how many loans to rooms, and how much space they take. A document lent to four rooms counts once in your storage: it is the same file, not four copies.

4. Uploading One button, and your files

   To add a document, the button opens your file browser. You can pick several at once.

5. Or by dragging them Anywhere on the page

   Quicker still: drag your files from your desktop and drop them on the page. It tells you it is waiting for them. Copy and paste works too.

6. One card per document The colour tells you the family

   Every document has its card: name, size, format. The colour is not decoration — spreadsheet, Word, presentation, archive. In a grid of forty documents, it finds the exercise archive without reading a word.

7. Which rooms And this is the whole point

   That handout is used in four rooms. The last two are named, and the plus two gives you the others when you hover. One file, four rooms.

8. Add to rooms The gesture you will use most

   Tick the rooms, confirm. Nothing is copied. And each room keeps what belongs to it: its own folder, and whether the document is visible there or hidden.

9. Folders For you, not for your rooms

   You sort things into folders: Excel, quality records, whatever suits you. One level only, and that is deliberate. Deleting a folder deletes no document: they simply move back to the top.

10. Finding again Search, sort, change the view

    A search on the name, and five orders: newest, oldest, by name, by size, or by number of rooms. Your choice is remembered for next time.

11. As a list When the library grows

    The same cards fold into rows. Nothing is lost: the colour moves onto the format badge.

12. Several at once Tick, then act

    Tick a few, and the bar appears with the three grouped actions: lend to rooms, move to a folder, delete. It always says how many documents it is about to act on.

13. Replace with a new version Corrected once, served everywhere

    The menu on a card. The one that matters is here: replace. You send the corrected version, and it reaches every room the document is lent to. The name does not change, nor do the loans, and each room keeps its own filing.

14. Looking inside Without downloading anything

    The preview opens the document right here. A spreadsheet shows its values and its dates, the first sheet, and tells you how many others it has.

15. And a presentation Its outline, slide by slide

    A presentation gives you its outline: every slide, its title and its text, in the order it is shown. This is a preview, not the handout — no images, no layout. It is there to check you are about to lend the right file.

16. And in the room Where the document does its work

    Your learners find it in their room, like any other document. And from that page, you can pick straight from your library without going back to it.